Template for Reporting Incidents to Police

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Template for Reporting Incidents to Police

Postby Oxford » Sat Feb 26, 2011 8:11 pm

Having had some success recently with reporting incidents to Police that have supporting video evidence and at the request of some members to reveal the method I use I have put together a template based on what I have done in the past that combines a letter with a statement and other information.

In future I will not be personally presenting to a station, I will be simply writing to the appropriate station that looks after the area where the incident occurred using the template I have created.

The following link will take you to a Google Document where I have summarised my past experiences. Please feel free to use it, make suggestions for changes, additions or other things that you feel will enhance it. Hopefully if more people start to do things such as write to the police or show up at a station we will begin to see changes occurring.

https://docs.google.com/document/d/1urKiEb5Er1WBZJsAMDUtPCsP8vjCHhPLrt-d_rtI3RU/edit

If you have suggestions for additions or alterations, please copy the particular section and make it clear what the change or suggestion is.
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by BNA » Sat Feb 26, 2011 9:29 pm

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Template for Reporting Incidents to Police

Postby caffeine » Sat Feb 26, 2011 9:29 pm

Great work Oxford!

That should make something that could be very daunting and overwhelming for people much easier.

Good layout and wording too, especially for the purpose. Not 100% convinced on using the word arrogant as whilst technically correct (generally these people are indeed showing that they believe they are more important than other road users) it can sound emotive and commenting on thought/personality rather than action which is best avoided. Even selfish might work in that spot (selfish and aggressive are terms oft used to describe actions especially driving, arrogant is more commonly directed at a person). That's a personal opinion though, and the only thing I could find in the entire document!

Thanks heaps for this. I still have a fair few things on my wish list ahead of a PVR but good to see people standing up for themselves. More correctly good to see that happening in a measured and pragmatic way.
Got to pick your battles (which I think you do) but when you pick them always good to have a well reasoned battle plan!
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Re: Template for Reporting Incidents to Police

Postby Oxford » Sat Feb 26, 2011 10:22 pm

Good point about the "arrogant", now removed, when I originally wrote this for another incident, I was emotional about that incident and I felt the driver in that case was quite arrogant. But not all drivers are arrogant but I do think most are ignorant, particularly if they are the subject of one of these incident reports.
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Re: Template for Reporting Incidents to Police

Postby }SkOrPn--7 » Sat Feb 26, 2011 10:25 pm

Nice template mate well done glad you have found and refined something through experience that works.
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Re: Template for Reporting Incidents to Police

Postby Mulger bill » Sun Feb 27, 2011 10:59 am

Nice one Ox, I'd be editing bits and pieces to fit the individual circumstances but on the whole, it's gold.

Shaun

From a mod point of view, methinks this thread deserves to be stickied, I'll recommend it to admin.
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Re: Template for Reporting Incidents to Police

Postby Oxford » Sun Feb 27, 2011 11:44 am

Mulger bill wrote:Nice one Ox, I'd be editing bits and pieces to fit the individual circumstances but on the whole, it's gold.
Yep that's the aim, sort of prompters to get you thinking about what to include, its certainly not a one stop solution, but if it helps people get started that's all we can hope for.
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Re: Template for Reporting Incidents to Police

Postby GraemeL » Sun Feb 27, 2011 3:26 pm

Thanks Oxford, this will come in very handy.

Thanks for putting in the effort to help others 8)

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Re: Template for Reporting Incidents to Police

Postby Boognoss » Sun Feb 27, 2011 3:57 pm

Fantastic work Oxford!!!
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Re: Template for Reporting Incidents to Police

Postby geoffs » Sun Feb 27, 2011 6:49 pm

I had a lot of fun yesterday at the Newtown police station reporting this incident http://www.youtube.com/watch?v=_ggFFZSjWFU
I found that although they had a SD card reader, there was a lot of problems finding a computer that had enough processing power to play they HD video.
Might I suggest taking the video in on a CD in a couple of different formats (wmv and mov?) and perhaps a notebook to play it on.
One comment they did make (apart from drooling over the quality which is much better than anything they have) is that audio is not admissible as only the police have a legal right to record the audio.
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Re: Template for Reporting Incidents to Police

Postby Aushiker » Sun Feb 27, 2011 6:59 pm

Hi

Looks good Oxford and you have some points/language I hadn't consider.

I think it is very important as you suggest to make sure the points being made are in a similar format to a formal statement.

A couple of adds to consider: I have also learnt that I can get a different reaction/action from different police stations so being prepared to follow-up with the Commissioner/Minister of Police/Local MP/Opposition Spokesperson is helpful, i.e., write to the Commissioner of Police and cc the other parties.

Secondly I also now am keeping copies of the Commissioner's media statements on road safety ... helps to be able to quote him back in the letter :)

Andrew
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Re: Template for Reporting Incidents to Police

Postby Oxford » Sun Feb 27, 2011 7:09 pm

geoffs wrote:I had a lot of fun yesterday at the Newtown police station reporting this incident http://www.youtube.com/watch?v=_ggFFZSjWFU
I found that although they had a SD card reader, there was a lot of problems finding a computer that had enough processing power to play they HD video.
Might I suggest taking the video in on a CD in a couple of different formats (wmv and mov?) and perhaps a notebook to play it on.
One comment they did make (apart from drooling over the quality which is much better than anything they have) is that audio is not admissible as only the police have a legal right to record the audio.
Yes when I was making my statements earlier this week, I had my laptop with me so I could go frame by frame through the video with the police. This also allowed me to look at specific times elapsed, then use GPS data to verify exact distances, no guesswork.

On the audio, you should get that checked, in Qld it is different I am sure, particularly if you are in a public space.
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Re: Template for Reporting Incidents to Police

Postby geoffs » Sun Feb 27, 2011 7:40 pm

I have a garmin 500 but I might upgrade the contour for the new one that has a built in GPS.
I'll ask a solicitor i know about the audio and thanks for the document. There are a few good memory jogs in there.
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Re: Template for Reporting Incidents to Police

Postby TimW » Mon Feb 28, 2011 6:44 am

Audio cannot be recorded in NSW, unless you have a warrant, it comes under the listening devices act.

Sometimes in the press such as a current affair etc, there is a get out clause of "In the public interest" in which sound is recorded.Prior to doing that however i would imagine their legal eagles have looked at it .Tim
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Re: Template for Reporting Incidents to Police

Postby Matt72 » Mon Feb 28, 2011 7:49 am

Oxford when you say you have had some success reporting incidents I was wondering what that meant?
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Re: Template for Reporting Incidents to Police

Postby Oxford » Mon Feb 28, 2011 8:28 am

Matt72 wrote:Oxford when you say you have had some success reporting incidents I was wondering what that meant?

When I started using this system (letter with statement and video), my success rate moved up to basically 100%. In the past when I have personally fronted with just video and me verbally making a complaint, chances of successful complaint were very minimal if not zero, though I did have one successful complaint this way. In another case when I was basically told to get lost I wrote a letter (but no statement) and same situation suddenly had the driver being brought in for a please explain. So I then tried personally complaining with statement and video and success rate went up again but was not 100%.

So I think the magic formula is write a letter, provide an informal statement with it along with the video evidence. So when I say I've had some success, I have tried a variety of methods of reporting and the one that has been most successful is the letter with statement and video option. It allows the police to do things on their timetable when they have time rather than them rushing you when you are personally there and an emergency may arise. Often the people at the counter I have found are not senior enough to make a decision about whether to proceed. Also they are not able to ignore the letter, by writing a letter they know that if it is ignored you are the sort of person who will write another letter, next time to someone higher in the food chain, so best for them to address the letter than to get reprimanded.

Hope that helps.
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Re: Template for Reporting Incidents to Police

Postby Matt72 » Mon Feb 28, 2011 9:29 am

Thanks for the explanation.
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Re: Template for Reporting Incidents to Police

Postby TimW » Mon Feb 28, 2011 3:06 pm

The template combined with video evidence is a great idea and is to be applauded.What must be realised however is it requires more than that. Once the Police take your evidence and charge somebody, then put them before the courts, they then require your prescence as a witness at court.Unfortunately this is where the system can fail, as not many people are keen to go the extra mile and be a witness for the Police in court.Some do, many don't.End result if they do not, matter is thrown out and costs are awarded against Police.As i said in my opening it's a great idea, as long as people who report the incidents are prepared to follow the matter to the end as a witness for the prosecution.Tim
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Re: Template for Reporting Incidents to Police

Postby Aushiker » Mon Feb 28, 2011 3:17 pm

TimW wrote:T... they then require your prescence as a witness at court.Unfortunately this is where the system can fail, as not many people are keen to go the extra mile and be a witness for the Police in court.Some do, many don't.End result if they do not, matter is thrown out and costs are awarded against Police.


Hi

I believe Oxford makes this very point and reinforces in this in the template, i.e., there is a clear statement of commitment to appear in court. I note that in WA the WA Police's Traffic Complaint Form also requires the complainant to indicate their intentions with respect to attending court.

Regards
Andrew
Last edited by Aushiker on Mon Feb 28, 2011 3:27 pm, edited 1 time in total.
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Re: Template for Reporting Incidents to Police

Postby Oxford » Mon Feb 28, 2011 3:19 pm

Absolutely and that is why it is in the template. You should only ever use this approach and even bother if you are willing to go the whole way and I mean all the way to court if required, otherwise do not waste the police's time or your own for that matter.
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Re: Template for Reporting Incidents to Police

Postby TimW » Mon Feb 28, 2011 3:22 pm

Oxford wrote:Absolutely and that is why it is in the template. You should only ever use this approach and even bother if you are willing to go the whole way and I mean all the way to court if required, otherwise do not waste the police's time or your own for that matter.

Great stuff, i'm impressed.Tim
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Re: Template for Reporting Incidents to Police

Postby CommuRider » Mon Feb 28, 2011 4:11 pm

I'd change

I would parallel it to speeding offences...

to

This is akin to speeding offences...(or something similar)

Other than that great effort. Must have taken you ages to write it!
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Re: Template for Reporting Incidents to Police

Postby Oxford » Mon Feb 28, 2011 7:06 pm

CommuRider wrote:I'd change

I would parallel it to speeding offences...

to

This is akin to speeding offences...(or something similar)

Other than that great effort. Must have taken you ages to write it!
Done, good suggestion, I like it. Took me about 3 to 4 hours on Saturday afternoon to write it, but I had been mulling over the idea for a few weeks and my job involves writing reports and procedures so it often just rolls off the fingers without too much trouble (the format is directly form the templates I write at work). also handy when I had actual examples to refer back to and copy from.
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Re: Template for Reporting Incidents to Police

Postby Mugglechops » Tue Mar 01, 2011 5:43 am

I like this and when I get my camera hooked up I will be using it.
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Re: Template for Reporting Incidents to Police

Postby Simon40 » Sat Jun 04, 2011 5:12 pm

What options do cyclists have if a motorist does actually hit them?
Today I was hit from behind by an angry motorist who was in a hurry (by the sound of his honking). I have pictures which clearly show my bike wedged under the front of this guy's car and the police don't seem to want to book this guy. What can I do? Is this negligent driving or malicious driving or is there some other rule? (Surely you must have broken some rule or law if you hit someone from behind?)
Can I upload a picture?
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Re: Template for Reporting Incidents to Police

Postby Mulger bill » Sat Jun 04, 2011 9:01 pm

G'Day Simon.
Yes you can. Instructions are HERE.
Maybe the "Moron Motorists" thread in general discussion would be best.

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